VBS registration form that collects payment
Updated 2026-09-20
A VBS registration form signs a child up for Vacation Bible School and collects the fee or a donation in the same step, so nobody is matching paper forms to envelopes of cash on the first morning. Describe your VBS in a sentence and Jupiter Signup builds the form: the week as a paid or free option, a cap per age group so a class closes itself when it fills, and the fields a children's ministry needs (grade, allergies, who may pick the child up, t-shirt size). Families pay by card, or by Venmo, Zelle, or cash straight to the church.
Why a payment form for Vacation Bible School
Most VBS programs charge a small fee or ask for a donation to cover crafts, snacks, and shirts, and the money usually arrives separately from the form, in an envelope, weeks later. Taking it on the registration means the shirt order and the supply budget are known before the week starts, and a volunteer is not reconciling a clipboard against a cash box.
What it collects
- Child's name, age, and the grade they just finished
- Parent or guardian name, phone, and email
- Allergies and medical notes
- Who is allowed to pick the child up
- T-shirt size, asked only when a family adds the shirt
- Home church, so visiting families are easy to welcome
How you get paid
- A set fee per child. One price for the week, collected as the family registers. A free VBS works too: leave the price off and no total is shown.
- A donation instead of a fee. Offer a few donation amounts as optional add-ons next to a free registration, so giving is a choice and never blocks a signup.
- T-shirts as an add-on. Price the shirt separately and the size question appears only for families who pick it.
- Scholarship codes. Give a family a code that takes the fee to zero. The code is checked on the server, so the total they see is the total they pay.
- Card, Venmo, Zelle, or cash. Take cards through the church's own Stripe account, or have families pay you directly and mark them paid in Results.
Frequently asked questions
How do I collect payment for Vacation Bible School?
Connect your own Stripe account and Jupiter Signup collects the fee as people register for Vacation Bible School, whether you charge a flat price, per session, or a pack. It takes a flat 2%, with no monthly fee required.
Can I limit spots or run a waitlist?
Yes. Give each option a capacity and the form shows spots left, then marks it sold out. The limit is enforced on the server, so it can't be oversold. Turn on the waitlist and the form collects names once everything on it is full; you email people yourself when a spot opens.
What does Jupiter Signup cost?
There is no monthly plan required. It takes a flat 2% of what you collect, on top of Stripe's normal processing fee. A sign-up that does not charge is free.
How long does it take to set up Vacation Bible School?
About a sentence. Describe your sign-up and Jupiter Signup builds the whole page in seconds, then you edit anything by chatting. No account is needed to try it.
Can a parent register more than one child at once?
Not on a single submission yet. Each signup holds one child's details, so a parent with three children fills the form three times. It takes about a minute each, and every child gets a complete record with their own allergies and pickup list.
What happens when a VBS age group fills up?
Give each group a capacity and the form shows how many spots are left, then marks that group sold out. The limit is enforced on the server, so two families registering at the same moment cannot both take the last spot. The built-in waitlist opens only once everything on the form is sold out, so for a VBS with several groups, add a free "Waitlist for a full group" option and email those families yourself when a spot frees up.
Can we ask for a donation instead of charging a fee?
Yes. Make the registration free and add donation amounts, such as $10, $25, and $50, as optional add-ons. A family can register without giving, and a free signup costs the church nothing.
How do we handle families who cannot pay?
Create a scholarship code that takes 100% off. Share it privately with the families who need it and their total becomes zero at checkout.
How Jupiter Signup compares
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